What is the purpose of a confirmation letter?

A confirmation letter is utilized primarily to summarize the key points of a previous discussion. This serves multiple purposes: it creates a record of what was discussed, reinforces understanding among the parties involved, and ensures that everyone is on the same page regarding the conclusions and agreements reached. By summarizing key points, it helps to clarify any ambiguities and prevents miscommunication in future interactions.

This form of communication is especially important in legal and professional settings, where accuracy and clarity are paramount. A confirmation letter can also serve as a reference for future discussions or decisions, ensuring that all parties recall the same details and understand the agreed-upon actions moving forward.

While outlining the agenda for a future meeting or providing an unofficial record of a meeting has its own importance, these purposes do not encapsulate the primary function of a confirmation letter in the same way that summarizing previous discussions does. Likewise, initiating a formal contract agreement is a different process that typically requires more documentation than a simple confirmation letter.